A secure virtual data room is an online repository that allows for the storage and sharing sensitive documentation within a controlled environment. These solutions are essential in assisting with complex projects and processes that require the sharing of confidential information with parties outside an organization’s firewall. This includes the M&A process lawsuits, due diligence for PE/VC investments, and fundraising.
In contrast to the standard file sharing platforms like Google Drive or Dropbox, data rooms concentrate on security at the system and document level. They rely on advanced encryption in transit and at rest and multi-level authentication procedures. They also offer features such as watermarking, disabled printing and www.securevdronline.com/data-room-pricing-everything-you-need-to-know/ blind view to prevent accidental disclosures.
Some VDR providers make huge claims about the security of their systems by using terms like ‘most secure virtual data room and a highly secure data room’. Any system that allows users to share login information or documents with users who are not authorized is not secure. Even 2-factor authentication doesn’t stop this – as a user could easily forward the second link to other users.
You should seek out the VDR that has ISO 27001 certification – it is the highest standard in security management systems for information. It is also important to look for a system that provides precise activity tracking and specific permissions so that you can see what documents are being accessed by who. This is particularly important for M&A and fundraising as it will provide you with insights into the level of interest the shared documents generate with bidders.